Security for small clinics and law firms
Fixed-price HIPAA risk assessments, phishing audits and fix-it roadmaps for practices in Somers, NY.
You already guard your patients’ and clients’ privacy. We look at the front door and the back door, explain what we find in words you’d use at the front desk, and send one invoice.
Somers, NY · Mon–Fri 8am–5pm · Most work done remotely, on-site when it helps
Before and after
Most small practices aren’t careless. They’re busy. Here is the ordinary week we usually walk into, and the one you have a few weeks later.
A typical week now
After an engagement
Not sure which column you’re in? Say so on the phone. That’s what the first call is for.
Ask for a first callWho does the work
Your assessor
Janus Gate is a small practice in Somers. Every engagement has a single lead assessor, so you explain your setup once and never to a stranger who has to be briefed.
Findings come in the words you’d use at the front desk. If the work grows beyond the scope letter, we ask you first.
What’s in the folder
Not a 90-page binder nobody opens. A short folder, in order, built so the next person to join your practice can understand it.
Document one
Every system that touches patient or client records, rated low, medium or high, with the reason in one sentence.
Session
Everyone in one sitting. No slides full of acronyms. Bring coffee.
Document two
Nobody is named on the report. We show the pattern, not the person who clicked.
Document three
Two-page versions of the policies you actually need: passwords, a lost laptop, and who to call when something looks wrong.
Questions about what’s in the folder? Write to us. A person replies on weekdays.
Write to usPrices, written down
Every engagement is a fixed scope billed once, by invoice. Pick a tab to see what’s inside.
$3,640
Up to 15 staff at one location. $410 for each extra location.
The written risk analysis your practice is expected to have, done properly and explained kindly.
$1,780
Up to 40 staff mailboxes.
Harmless, agreed-in-advance test emails, so the first fake one lands on a quiet Tuesday and not a bad one.
$2,260
A ranked fix list, with no products to buy from us.
Every finding turned into a job with an owner, a rough cost and a month on the calendar.
$6,890
$790 less than buying them one at a time.
The assessment, the phishing audit and the roadmap, scheduled so each one feeds the next. A yearly re-check is $1,320.
A small promise
We’ll ask about your staff, your software and where the records live. Then we tell you straight whether we’re the right fit.
Call (914) 815-2945Field notes
Most trouble at a small practice starts in the front-desk inbox, not in a movie hacker’s basement.
How we think about every engagement
How it runs
Five stops, in this order. You always know which one you’re at and what comes next.
We ask how many people work with you, how many locations, and where the records live. You hang up knowing whether we’re a fit.
FreeWhat we’ll look at, how long it takes and the exact price. Sign it, or don’t.
Fixed priceTwo to four days of fieldwork spread over about two weeks, remote where possible and in your office where it helps. Short conversations with the front desk, the billing person and whoever fixes the printer.
Weeks 1–2Page one says what’s fine, what’s urgent and what can wait.
12 business daysWe go through it together on a call. Then a single invoice for the price in the letter, and nothing else.
DoneThe scope letter is free, and so is the first call. Choose a time that suits your front desk.
Pick a time to talkQuestions people ask us
The assessment produces a written, signed and dated risk analysis for your files. You still own the decisions in it, and the roadmap helps you act on them.
No. The phishing audit sends harmless test emails, and we agree on the details in the scope letter first. Nothing is touched that you haven’t approved in writing.
The roadmap lists fixes with rough costs and who could do them. You choose the vendor, and we bill only for the engagement.
Yes. We use the same method and measure it against your client-confidentiality duties and the NY SHIELD Act instead of HIPAA.
Call us anyway: (914) 815-2945. We aren’t an emergency-response firm, but we’ll tell you honestly who to phone first and what to write down while you wait.
Free first call
No pitch deck, no pressure. Tell us about your practice and we’ll tell you honestly what, if anything, you need.
(914) 815-2945 contact@janusgatesecurity.comBilled by invoice, once per engagement.